Operations Coordinator
Join one of the nation's rapidly expanding leaders in Commercial Facility Management and Construction!
PLEASANT VALLEY CORPORATION, a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Facility Management, Construction, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.
WE OFFER:
- An exceptional culture and positive work environment
- Competitive earnings
- Comprehensive benefits
- Personal recognition
- Individual development opportunities
- A clear path for career advancement
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Shift | Mon - Fri | 8:30a – 5:00p |
Work Location | Onsite - Independence, OH |
Division | Property Management |
Team | Operations Team |
Reports To | SVP Property Management |
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Job Purpose
The Operations Coordinator is a self-starter who supports the Property Management Division, protecting, maintaining, and enhancing the value of commercial real estate properties to maximize financial returns for the owners; assists management in the daily administrative activities to ensure well-managed and high-performing properties.
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Responsibilities
- Property Operations: provides daily assistance and support in the operational activities of commercial real estate properties including tenant management and satisfaction; assists with workflow management by the creation, handling, completing and billing of work orders utilizing the work order system.
- Information Management: develops and maintains the database of all property inspections; ensures the performance of periodic inspections are completed in a timely manner; maintains a database of certificates of insurance for tenants, vendors and contractors; tracks expiration dates and coverages.
- Records & Reporting: maintains accurate property records, including lease files, tenant and vendor contacts, utility shut-offs, while preparing reports for the Property Manager.
- Workflow Management: responsible for getting all work orders ready to be closed for the Property Manager's final review; must be detailed oriented paying close attention to time on the job and charging back for any materials; works closely with Accounting to ensure all fields are complete.
- Lease Administration: assists in lease administration activities, including maintaining current tenant and vendor contact lists and property information.
- Communication: maintains continuous communication with team members in the office and off-site at properties to accomplish division goals.
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Requirements
Experience: at least one year of prior Operations Coordination experience with a developing company.
Education: high school diploma or equivalent.
Capable Computer Skills: MS Office – Outlook, Word, and Excel; exposure to Yardi Facility Manager software or other work order systems preferred.
Industry Knowledge: familiarity with service contracts, leases and other related documents.
Communication Skills: ability to effectively engage with team members, tenants, and vendors, to ensure smooth property operations.
Organizational Skills: strong ability to manage multiple tasks, maintain accurate records, and support lease administration.
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Do YOU have these qualities?
We have an immediate need so apply now to explore a fulfilling career with Pleasant Valley Corporation!